Top SaaS Billing Software Tools in 2025

Do you find it difficult to keep track of recurring invoices, manage multiple payment methods, or overdue payments?

These are common challenges faced by Accounts Receivable (AR) teams. Manual billing processes often lead to errors, delayed payments, and poor cash flow management, which can impact overall business efficiency. With the SaaS market expected to reach $1.2 trillion by 2032, businesses need efficient billing systems to handle growing subscription-based models. 

As more companies adopt subscription-based models, the demand for scalable, automated billing solutions continues to rise. Choosing the right platform can boost efficiency and revenue collection.

In this guide, you will learn about the top SaaS billing tools in 2025, their key features, and pricing details.

Benefits of SaaS Billing Software

SaaS billing software provides a range of benefits to AR teams by automating and streamlining key processes. Here are the top five benefits:

1. Automates Invoice Generation & Reminders

SaaS billing software automates invoice creation and sends timely reminders to customers. It reduces the need for manual invoicing and ensures that AR teams do not miss payment deadlines. The software generates accurate invoices based on subscription data, improving cash flow and reducing human errors.

2. Supports Multiple Payment Methods

With SaaS invoicing software, businesses can offer a range of payment options, including credit cards, bank transfers, and digital wallets. This flexibility ensures that customers can pay via their preferred method, speeding up payment collection and reducing conflict for the finance team.

3. Simplifies Recurring & Usage-Based Billing Models

Billing models are often complex, but SaaS billing software simplifies the process, ensuring accurate pricing and improving revenue tracking. Teams can now handle recurring payments and usage-based models with ease. 

4. Integration with Business Systems

Integrating with ERP, CRM, and accounting systems, SaaS billing software ensures smooth data synchronization. This connection allows the teams to track payments, manage invoices, and maintain accurate records without switching between multiple platforms.

5. Reduces Administrative Workload

By automating many manual processes, SaaS billing software reduces the administrative workload of AR teams. Less time is spent on tracking payments, creating invoices, and following up on overdue invoices. It allows the teams to focus on more strategic tasks like improving cash flow and customer relationships.

SaaS billing software automates complex processes, helping AR teams improve efficiency, accuracy, and cash flow. This enables teams to focus on more valuable work while ensuring smoother financial operations.

Now, let us explore how to choose the right SaaS billing platform to match your business needs.

How to Choose the Right SaaS Billing Platform

Choosing the right SaaS billing platform is essential for businesses looking to simplify their billing and payment processes. Here are five important factors to consider when making your decision:

1. Scalability

Make sure the platform can grow with your business. It should be able to handle increasing transactions and support various pricing models as your needs change.

2. Ease of Use

Look for a platform with an easy-to-navigate interface and automation features. It should help your team manage billing tasks without requiring complex training or technical expertise.

3. Integration Capabilities

The platform must integrate smoothly with your existing accounting and ERP systems. It will reduce manual work and errors.

4. Compliance & Security

Ensure the platform follows industry standards for data security and compliance, such as PCI DSS. It should protect customer information and prevent fraud, keeping your financial data safe.

5. Pricing & Cost Efficiency

Check the platform’s pricing structure and make sure there are no hidden charges. Consider the value it provides in terms of time and cost savings, and evaluate whether it makes sense for your business in the long run.

Consider these points when selecting a SaaS billing platform. Now that you are well aware of the benefits of SaaS invoicing software, let’s look at the best SaaS billing software in 2025 and what each one offers.

Best SaaS Billing Software Tools in 2025

Choosing the right billing software is key to maintaining smooth financial operations. Below are some of the top SaaS billing software tools in 2025, along with their features and pricing.

1. Peakflo

Peakflo, a product-first startup, offers a range of powerful features that can enhance your SaaS billing process and simplify your AR operations. If you’re looking for a comprehensive solution to manage your SaaS billing, Peakflo is a top choice. 

Features

1. Proforma Invoice Validation: Peakflo ensures that invoices are reviewed for accuracy before being sent out. This early check prevents mistakes and delays and ensures that payments are processed on time.

2. Automated Invoicing: With just one click, you can generate accurate invoices, reducing the risk of errors. The tool ensures that invoices are consistent and processed faster, speeding up your cash flow.
3. Finance CRM & Task Management: Track customer interactions, manage overdue accounts, and assign tasks. It helps AR teams manage collections, improving efficiency and minimizing delays.
4. Payment Reminder Automation: It sends automated reminders via email, text, and WhatsApp, making it easier to reach customers and encourage timely payments. It reduces the risk of overdue accounts.
5. Customer Portal: Peakflo offers a centralized customer portal where customers can view their invoices, and past payments, and make new payments. This transparency speeds up collections and helps resolve disputes quickly.
6. Accounts Receivable Reports: With AI-powered reports, Peakflo highlights overdue payments, allowing AR teams to focus on high-risk accounts and improve collection efforts.

Pricing

• $299/month: Annual sales of $1M.
• $1820/month: Annual sales of $10M.
• Custom pricing for annual sales over $50M

2. Stripe

Stripe is a leader in the payment processing industry. It offers comprehensive billing solutions to SaaS businesses. Companies can easily manage subscriptions, offer flexible pricing models, and handle large volumes of transactions. It’s ideal for businesses of all sizes, from startups to enterprises.

Features

1. Multiple Pricing Models: Supports flexible pricing options, including usage-based and recurring billing, allowing businesses to choose the best fit for their needs.
2. Seamless Integrations: With integrations for payment gateways and card networks, it ensures smooth processing across various platforms.
3. 24/7 Customer Support: Offers round-the-clock customer support, ensuring you get assistance whenever you need it.
4. Machine Learning Optimization: It uses machine learning to automatically optimize billing processes, reducing errors and improving efficiency.
5. Powerful API: Stripe’s API allows for deep customization, making it a versatile tool for developers seeking custom solutions.

Pricing

• $620/month: Billing volume up to $100,000/month.
• $1500/month: Billing volume up to $250,000/month.
• Custom pricing for volumes exceeding $1,000,000/month.

3. Recurly

Recurly is a robust subscription management and billing platform designed for SaaS businesses of all sizes. It offers flexible billing models, advanced analytics, and easy integrations with other business tools. Recurly is perfect for businesses looking to scale and recover lost revenue.

Features

1. Personalized Billing Workflows: Allows you to customize billing processes, making it easier to match specific business needs.
2. Advanced Dunning Functionality: With machine learning, Recurly automatically prevents churn and helps recover failed payments, improving subscriber retention.
3. Multi-Currency Support: Supports multiple currencies, making it suitable for global businesses.
4. Developer-Friendly API: Recurly’s API is designed for developers, allowing them to integrate the platform with existing business tools.
5. Comprehensive Integrations: Connects with CRMs, payment gateways, and financial tools, streamlining operations.

Pricing

• Starts at $249/month (for new customers, it is free for the first 3 months).
• Custom pricing for Professional and Elite plans.

4. Chargebee

Chargebee is an all-in-one subscription management and billing platform for SaaS businesses. It supports various pricing models, integrates seamlessly with business tools, and helps businesses reduce churn while growing their customer base.

Features

1. Automated Billing & Payments: Automates all aspects of subscription billing and payments, ensuring accurate, on-time processing.
2. 30+ Payment Gateway Integrations: Connects with over 30 payment gateways, giving businesses flexibility in how they process payments.
3. Built-In Marketing Tools: It includes tools for upselling, cross-selling, and customer retention, which help boost monthly recurring revenue (MRR).
4. Supports Complex Pricing Models: Whether you offer usage-based, tiered, or flat-rate pricing, Chargebee handles it all.
5. Comprehensive Analytics: Provides in-depth analytics to help businesses track revenue, churn, and growth trends.

Pricing

• Free for the first $250K of cumulative billing, then 0.75% on billing.
• $599/month: For billing volume up to $100,000/month.
• Custom pricing for enterprise plans.

5. Billsby

Billsby simplifies subscription billing with an easy-to-use interface and powerful integrations. It offers tools to reduce churn, recover failed payments, and optimize revenue growth. Billsby is designed for businesses that need flexibility and automation in managing their subscriptions.

Features

1. Drop-In Checkout: Easy-to-use checkout system lets you set up a subscription business without the need for custom coding.
2. Automated Payment Processing: Automates payment collection, ensuring that payments are processed quickly and accurately.
3. Revenue Recovery Tools: The dunning management system helps recover failed payments, reducing churn.
4. Usage-Based Billing: Supports usage-based pricing, which is ideal for SaaS companies that charge based on usage.
5. Advanced Invoicing Options: Allows you to create advanced invoices for different customer types and internal needs, beyond standard PDF invoices.

Pricing

• Custom pricing based on business requirements.
  

6.Chargify (Now Maxio)

Maxio is an excellent tool for B2B SaaS businesses that need complex billing workflows and segmented pricing. It offers advanced features for managing subscription lifecycles, billing, and customer retention.

Features

1. Customizable Billing Workflows: Allows businesses to create tailored billing workflows, offering flexibility for different subscription models.
2. Churn Reduction Tools: Helps proactively manage churn with customized notifications and billing reminders.
3. Flexible Pricing Options: Supports a wide range of pricing models, including add-ons, trials, and discounts.
4. Advanced Customer Insights: Chargify offers detailed reporting and analytics to help businesses understand customer behavior and optimize billing strategies.
5. Promotions & Discounts: Businesses can create targeted promotions and discounts to improve customer retention and maximize MRR.

Pricing

• Custom pricing based on business needs.

7. Zuora

Zuora is a leading subscription billing solution for large-scale enterprises. Known for its advanced features and scalability, Zuora offers customizable billing cycles, integration with CRMs, and real-time customer communication. It’s ideal for businesses looking to manage complex billing processes at scale.

Features

1. Custom Billing Cycles: Enables businesses to create billing cycles that best fit their revenue model, maximizing recurring revenue.
2. Multi-Currency & Tax Management: Supports multiple currencies and tax management, making it suitable for global businesses.
3. Real-Time Customer Communication: Allows businesses to send instant notifications to customers, improving communication and satisfaction.
4. Comprehensive Reporting: With real-time data dashboards, Zuora offers insights into financial performance and customer behavior.
5. Enterprise-Grade Security: Ensures that your billing data is safe with robust security measures and compliance with industry standards.

Pricing

• Custom pricing based on the size and needs of the business.

8. OneBill

OneBill offers a comprehensive solution for managing subscriptions, with advanced features like partner management and usage-based pricing. It’s ideal for businesses in various industries, supporting both SaaS and telecom models. However, customization can be limited.

Features

1. End-to-End Subscription Management: Manages the entire customer lifecycle, from trial to cancellation, simplifying subscription management.
2. Partner Management: Supports partner management, allowing businesses to add third-party services to their offerings and manage commissions.
3. Discounts & Invoicing: OneBill lets you apply discounts and manage invoicing in a streamlined way.
4. Customer Portals: The self-service portal allows customers to manage their subscriptions, update billing information, and access support.
5. Helpdesk Integration: Integrates with helpdesk tools, providing customer support directly within the platform.

Pricing

• Custom pricing is available based on tiers (Lite, Flex, Enterprise).

These SaaS billing software tools provide businesses with flexible solutions for managing subscriptions, automating billing, and improving cash flow. When selecting a billing platform, it’s important to evaluate your business size, billing needs, and growth potential.

With the right tool, your business can scale smoothly while optimizing revenue collection and retention.

Conclusion

Choosing the right SaaS billing software is essential for managing invoices, payments, and subscriptions efficiently. The right tool automates invoice generation, supports multiple payment methods, and integrates with ERP and accounting systems.

When selecting billing software as a service, businesses should consider scalability, ease of use, security, and pricing to ensure long-term efficiency. Top tools like Peakflo, Chargebee, and Zuora offer robust features to simplify billing and collections.

Ready to improve your billing and collections process? Book a demo today to see how Peakflo can organize your operations and increase revenue.