HomeAccount PayableVirtual Bank Account: How is it Revolutionizing Accounts Payable and Receivable 

Virtual Bank Account: How is it Revolutionizing Accounts Payable and Receivable 

If you prefer handling your finances online instead of waiting in long queues, a virtual bank account could be an excellent fit for you. You’re not alone in this preference, as 60% of Americans express a likelihood of using a virtual bank’s services in the upcoming years. The growing comfort with online transactions indicates a rising future for virtual banking.

In this guide, we’ll take you through the ins and outs of virtual bank accounts, covering what they are, how they operate, and the benefits they offer.

What Is a Virtual Bank Account?

Virtual bank accounts, also known as online bank accounts, operate entirely through mobile or desktop interfaces. Similar to traditional bank accounts, they provide essential banking services with added convenience and efficiency.

Virtual accounts come with a distinctive identification number and can conduct payments just like regular accounts. When it comes to transactions or accounting processes, banks treat virtual accounts no differently from physical ones. The key distinction lies in the fact that virtual accounts don’t maintain a closing balance on their own. Instead, they are linked to a primary account that holds the actual balance.

How Do Virtual Bank Accounts Work?

Virtual banks offer banking services exclusively through online platforms. This means you can open an account, make deposits and withdrawals, and conduct other banking transactions without visiting a physical branch. These banks are regulated by the financial authorities of their respective countries, ensuring adherence to regulatory standards.

A virtual bank account functions similarly to a traditional bank account but without the ability to hold a balance. Instead, it functions to receive money, gather essential sender information, and then transfer this information to a primary physical account. The virtual account essentially serves as a conduit for transactions to and from the primary account, which acts as the central holding base.

Account Creation and Setup

Creating a virtual account is a simple digital process that eliminates the need to visit a bank branch. By providing some details online, you can generate an account number within minutes. 

Fund Segregation and Tracking

Virtual accounts act as gateways to your main physical bank account, allowing money to pass through when you use a virtual account number for transactions. While funds are stored in the physical account, virtual accounts offer improved tracking of incoming and outgoing money.

Transaction Process

Since virtual accounts don’t store money independently, funds are drawn or received into the main account. For business transactions, sellers can provide their virtual account number to customers, who, when inputting the number as the receiver, initiate transactions deposited into the main bank account.

Reconciliation and Reporting

Reconciling transactions becomes more straightforward with virtual accounts. While traditional methods may require manual scrutiny of each transaction, a virtual account enables efficient tracking of payments from specific customers using unique account numbers. This streamlined process reduces the time spent manually reviewing bank statements.

Are Virtual Bank Accounts Safe?

Due to their digital nature, virtual banks employ highly secure platforms with encrypted protection for customer data. They also incorporate multi-factor authentication features for added security when accessing mobile apps and online accounts. These measures are in place to ensure the safety and security of funds held in virtual bank accounts.

What are the Different Types of Virtual Accounts?

Receivables Virtual Accounts

Utilizing a virtual bank account for business offers the advantage of automating accounts receivable reconciliation. Specifically designed receivables virtual accounts enable easy identification of each incoming transaction. Through a virtual account API, account numbers can be automatically generated for paying customers, facilitating instant use. Integration with an ERP platform streamlines the automatic reconciliation of incoming transactions.

Payables Virtual Accounts

Virtual accounts prove highly beneficial for accounts payable. When vendors assign virtual account numbers, businesses can swiftly and easily make payments. There’s no need to worry about bank account details, as payments made through virtual accounts are automatically logged in both the vendors’ and the businesses’ accounts. This expedites direct payments to vendors.

Disbursement Virtual Accounts

Providers can use virtual accounts to top up their customers’ wallets through payments from the customers’ clients. For instance, a financial technology company can provide customers with a virtual account number for direct payments to dedicated wallets. This streamlines the money transfer process and enhances the immediacy of disbursements.

Customer Payment Virtual Accounts

Issuing unique virtual account numbers to each customer enhances the customer payment experience, ensuring faster payments and identification. While commonly associated with e-commerce, these virtual accounts are valuable for any business handling a significant volume of payments.

Pros and Cons of Virtual Bank Account

Let’s take a look at the pros and cons of virtual bank accounts to assist you in making informed decisions about integrating this modern banking method into your financial approach.

Pros of Implementing a Virtual Bank Account

  • Robust Security Measures: Ensure a highly secure platform for your financial transactions, safeguarding sensitive information through advanced encryption and authentication protocols.
  • Convenient Banking Access: Enjoy easy access to banking services without the constraints of physical branches, allowing for seamless account management and transactions through online platforms.
  • Support for Multiple Currencies: Benefit from multi-currency support, facilitating international transactions and eliminating the need for separate accounts, thereby enhancing flexibility.
  • Expedited Transaction Processing: Experience faster processing of transactions, reducing wait times and enhancing the efficiency of financial operations, contributing to improved business agility.
  • Enhanced Visibility into Expenditures: Gain more visibility into business spending by utilizing virtual accounts, allowing for better tracking and analysis of financial activities.
  • Cost-Effective with Increased Savings: Enjoy cost savings with virtual accounts, as they often incur lower fees compared to traditional banking methods, contributing to overall financial efficiency and savings.
  • Seamless Reconciliation: Simplify the reconciliation process with virtual accounts, as they provide easy tracking and categorization of transactions, reducing manual effort and errors.
  • Streamlined API Integration: Facilitate integration with other systems, enabling a seamless connection between virtual accounts and various accounting or ERP systems.
  • Comprehensive Transaction Reporting: Access detailed transaction reports, allowing for comprehensive analysis and insights into financial activities, aiding in decision-making and strategic planning.

Cons of Virtual Bank Account

  • Technical Difficulties: Encounter potential technical difficulties inherent in online platforms, requiring users to navigate occasional challenges related to internet connectivity or system issues.
  • Lack of Human Interaction: Experience a reduced level of human interaction compared to traditional banking, which may be a challenge for individuals who prefer face-to-face assistance or personalized service.
  • Change Management: The introduction of virtual accounts represents a significant change, one that is likely to influence numerous existing processes and departments within your business. 
  • Reliability Concerns: Relying on a digital payment system for virtual accounts introduces potential challenges in ensuring constant functionality. To mitigate complexities, it is advisable to partner with a reliable banking institution that offers robust customer support, ensuring smoother operations and prompt issue resolution.

Streamlining Finance Processes with Virtual Bank Accounts

Contrary to the common perception of virtual accounts primarily serving receivables and reconciliation, their utility extends far beyond. Embracing virtual accounts introduces newfound simplicity into various processes for both you and your employees. Let’s explore the diverse ways in which virtual accounts prove to be effective in streamlining finance operations.

Efficient Corporate Cash Management

Implementing virtual bank accounts in your business significantly enhances cash management. The simplicity of creating virtual accounts eliminates the tedious steps associated with opening physical bank accounts, allowing effective cash management through a single, easily accessible account.

Simplified Receivables Management

Tracking payments becomes effortless with virtual accounts, especially when dealing with numerous customer invoices. Assigning each customer a virtual account eliminates the need for manual reconciliation, streamlining the process and providing clarity on paid invoices.

Streamlined Payables Management

Virtual accounts not only simplify accounts receivable but also expedite the accounts payable cycle. As a customer, using a virtual account online to pay suppliers saves time and simplifies the payment process, contributing to a more efficient financial workflow.

Effortless Supplier and Vendor Management

Collecting a vendor’s virtual account number is a simpler alternative to gathering various details associated with traditional bank accounts. By utilizing virtual accounts, the complexity of dealing with multiple vendor details, such as bank branch and address, is reduced, enhancing overall vendor management.

A Way Forward

Adapting virtual bank accounts in your accounts payable and receivable process could be a game changer for your business. Leveraging virtual accounts, particularly through platforms like Peakflo, offers businesses a streamlined and efficient financial management solution. 

Peakflo Wallet enhances flexibility for international transactions with multi-currency support and simplifies payment scheduling, reducing the burden on finance teams. The platform’s commitment to fast and secure wallet top-ups, proactive notifications, and automated reconciliations transforms financial management. By creating a Peakflo account, businesses gain access to virtual account numbers, facilitating direct customer payments and enabling auto disbursement. Virtual accounts prove to be a strategic move, offering efficiency, transparency, and agility in financial operations.


How to open a virtual bank account for business?

The process of opening a virtual bank account for business varies by country and provider. Eligibility typically requires either a registered business or meeting specific transaction volume criteria. Documentation, including proof of business and residence, is generally required for the application process.

Who grants virtual accounts to businesses?

Businesses can obtain virtual accounts from various banks and payment service providers, depending on their country of operation. In Singapore, entities such as Singtel, Grab, Sea Limited, and banks offer virtual accounts, with oversight from the Monetary Authority of Singapore (MAS).

What is the process of implementing virtual accounts?

Implementing virtual accounts involves several key steps. Initially, businesses need to select a suitable provider based on their specific requirements and the country of operation. Following provider selection, the business typically undergoes a registration process, submitting necessary documentation to verify its legitimacy. Once registered, the virtual account setup involves defining account structures, assigning unique account numbers, and integrating the system into existing financial workflows. Employee training may be essential for a seamless transition. Regular communication and support from the provider aid in addressing any concerns, ensuring a successful implementation of virtual accounts to streamline financial processes.

How do virtual banks differ from traditional banks?

Virtual banks differ from traditional banks primarily in their mode of operation. Unlike traditional banks with physical branches, virtual banks operate exclusively online. Virtual accounts associated with virtual banks typically do not impose minimum balance requirements and often feature lower fees.

Related Articles

Latest Post